The Durst Organization

  • Administrative Assistant

    ID
    2018-1310
    Location
    US-New York
    # of Openings
    1
    Category
    Residential
  • Durst Profile

    For over 100 years, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations.

    Overview

    The Administrative assistant will provide administrative and secretarial support services to the Director of Property Management and Director of Residential Leasing. In addition to typing and filing, answering correspondence and assembling confidential information.  The administrative assistant interacts with a diverse group of internal and external clients at all levels of the organization.  Independent judgment is required to plan, prioritize, and organize diversified workload to ensure highest value and best services are provided.

    Responsibilities

    • Prioritize, organize, prepare and  distribute internal/external documents accordingly
    • Professional Communications/Corporate Correspondence: Answer calls, take messages or forward to the appropriate party, type correspondence
    • Ensure accurate maintenance of files and databases for efficient retrieval and  disposition of documents
    • Design/create new spreadsheets, forms and correspondence to fit the needs of projects as directed
    • Research, collect and compile information on special topics Maintain work area in a neat, organized and functional manner
    • Complies  with Company policies and procedures
    • Perform  other related duties as required and assigned
    • Coding invoices and putting through Workflow for payment
    • Organize and schedule appointments
    • Plan meetings and take detailed minutes
    • Write and distribute email, correspondence memos, letters, faxes and forms
    • Assist in the preparation of regularly scheduled reports
    • Maintain the DMS filing system
    • Update and maintain office policies and procedures
    • Order office supplies and research new deals and suppliers
    • Maintain contact lists
    • Make detail reports using Building Link
    • Submit and reconcile expense reports
    • Provide general support to visitors
    • Act as the point of contact for internal and external clients

    Qualifications

    • Four year accredited college degree in a business related field or equivalent work experience
    • Advanced Computer skills including databases, Microsoft Word, Excel, Outlook, MRI, Building link, Honest Buildings, PowerPoint, and Workflow
    • 5+ years of administrative experience in a corporate environment
    • Able to interact effectively with diverse personas
    • Able to work independently and in team settings
    • Able to organize schedules, projects, set priorities and maintain a functional  work environment
    • Effective oral and written communication. Writes and speaks in a clear, concise manner, actively listens and seeks clarification as necessary
    • Maintains a Professional Demeanor 
    • Excellent time management skills and the ability to prioritize work
    • Attention to detail and problem-solving skills
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multi-task

    EEOC

    Equal Opportunity/Affirmative Action Employer: Minorities/Female/Disabled/Veteran

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