The Durst Organization

  • Administrative Assistant - 1155 Avenue of Americas

    ID
    2018-1332
    Location
    US-NY-
    # of Openings
    1
    Category
    Property Management
  • Durst Profile

    For over 100 years, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations.

    Overview

    Provide administrative and secretarial support services to facilitate smooth operations for a designated work team within the organization. This position will interact with a diverse group of internal and external clients at all levels of the organization. Sound judgment is required in order to plan, prioritize, and organize a diversified workload to ensure the delivery of high-value support and related services.

    Responsibilities

    • Schedule and organize activities, such as meetings, conference calls, travel and related logistics
    • Prioritize, organize, prepare and distribute internal/external documents, including memoranda, letters, reports, presentations, etc., and ensures accuracy thereof
    • Ensure accurate maintenance of digital and paper documents and databases for efficient retrieval and disposition
    • Field and prioritize incoming calls and correspondence
    • Work on special projects to assist Building Services team (Ice Cream Event, Tenant Expo, Cleaning Year End Party, Etc.)
    • Oversee the changes needed in Aware for the Preventive maintenance program
    • Create and maintain all billing of various tenant services
    • Create and issue Purchase Orders for sub contracted vendors
    • Manage the inventory, ordering and work orders for lighting supplies for the portfolio (will require building site visits occasionally)
    • Manage and track the payables process for all subcontracted work
    • Generate monthly reports circulated within the department
    • Maintain discretion in the handling of confidential information
    • Carry out routine tasks with little supervision
    • Act as liaison with other departments as necessary
    • Perform other duties as defined by assigned department

    Qualifications

    • High School diploma or GED
    • College Degree or relevant office administration program certification preferred
    • 3-5 years of administrative experience
    • Ability to interact effectively with diverse groups
    • Ability to work independently and in team settings
    • Possess high level of attention to detail
    • Effective oral and written communication.
    • Maintains a professional demeanor
    • Intermediate to advanced proficiency in Microsoft Office applications, such as Word, Excel, Outlook, PowerPoint

    EEOC

    Equal Opportunity/Affirmative Action Employer: Minorities/Female/Disabled/Veteran

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