The Durst Organization

  • Administrative Assistant, Legal

    ID
    2018-1343
    Location
    US-New York
    # of Openings
    1
    Category
    Legal
  • Durst Profile

    For over 100 years, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations.

    Overview

    Provide administrative support services for the Vice President and General Counsel and his team to facilitate smooth operations within the organization. This position will interact with a diverse group of internal and external clients at all levels of the organization.  Sound judgment is required in order to plan, prioritize, and organize a diversified workload to ensure the delivery of high-value support and related services.

    Responsibilities

    • Schedule and organize activities, such as meetings, conference calls, travel and related logistics keeping in mind the location and required travel time associated with scheduled appointments. Additionally, the administrative assistant will be responsible for notifying managers/meeting organizers of scheduling conflicts as they arise.
    • Prioritize, organize, prepare and distribute internal/external documents, including memoranda, letters, reports, presentations, etc., and ensures accuracy thereof.
    • Ensure accurate maintenance of digital and paper documents and databases for efficient retrieval and disposition.
    • Field and prioritize incoming calls and correspondence.
    • Assist with special projects as directed.
    • Maintain discretion in the handling of confidential information.
    • Carry out routine tasks with little supervision.
    • Act as liaison with other departments as necessary.
    • Oversee and assist as needed in coding of invoices into Workflow.

    Qualifications

    • College Degree or relevant office administration program certification preferred
    • 3-5 years of administrative experience
    • Ability to interact effectively with diverse groups
    • Ability to work independently and in team settings
    • Possess high level of attention to detail
    • Effective oral and written communication.
    • Maintains a professional demeanor 
    • Intermediate to advanced proficiency in Microsoft Office applications, such as Word, Excel, Outlook, PowerPoint

    EEOC

    Equal Opportunity/Affirmative Action Employer: Minorities/Female/Disabled/Veteran

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