The Durst Organization

  • Building Services Coordinator

    ID
    2018-1348
    Location
    US-NY-New York
    # of Openings
    1
    Category
    Building Services
  • Durst Profile

    Generations of Builders, Building for Generations

    For over 100 years, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations.

    Our Mission Statement: We build, own, and operate many of the world’s most innovative and efficient buildings. We create value for our tenants and partners by developing sustainable residential and commercial properties in which people live, work, and thrive.

    Overview

    Provide administrative and operational support services to facilitate smooth operations for a designated work team within the organization. This position will interact with a diverse group of internal and external clients at all levels of the organization. Sound judgment is required in order to plan, prioritize, and organize a diversified workload to ensure the delivery of high-value support and related services.

     

    Responsibilities

    • Administrative Duties
      • Prioritize, organize, prepare and distribute internal/external documents, including memoranda, letters, reports, presentations, etc., and ensures accuracy thereof
      • Ensure accurate maintenance of digital and paper documents and databases for efficient retrieval and disposition
      • Field and prioritize incoming calls and correspondence
      • Assist with special projects as directed
      • Maintain discretion in the handling of confidential information
      • Carry out routine tasks with little supervision
      • Act as liaison with other departments as necessary
      • Perform other duties as defined by assigned department
      • Oversee the changes needed in Aware for the Preventive maintenance program
      • Issue the monthly PM reports from Aware to the supervisory staff
      • Back-up coverage for Building Services Admin – complete Payroll, work orders, etc.
    • Operations Support
      • Responsible for assisting in overseeing general cleaning and maintenance of daytime building services employees.
      • Responsible for distribution of base building work schedules, tenant periodic work and ensuring work completion as per building standard.
      • Provide quality control services to building standards and conduct daily inspections.
      • Responsible for maintaining open and on-going communication with costumers/ tenants; ensured quality of service to develop and maintain customer satisfaction.
      • Responsible for providing schedules for emergency responses such as snow storms and floods.
      • Responsible for Safety and Health Controls following a training schedule as outlined by OSHA regulations.
      • Process paper work and implement training for all new hires.
      • Follow up on tenant requests with work orders, radio calls and building staff.
      • Notify Manager of any repeat tenant issues or significant problems.
      • Maintain daily absentee log to ensure replacement can be obtained in timely manner.
      • Update and distribute phone numbers and emergency list as needed.
      • Responsible for covering   other supervisors areas while they are out.

     

     

    Qualifications

    • Ability to utilize following software: Microsoft Office, Word, Excel, Outlook, Aware
    • Ability to effectively listen and respond to our customers’ needs
    • Ability to understand and communicate in English, both verbally and in writing
    • Ability to interact effectively with diverse personas
    • Excellent organizational and interpersonal skills to include prioritizing, multitasking, attention to detail, and effectively working as a team
    • Experience working in building operations or cleaning services
    • Bilingual a Plus

    EEOC

    Equal Opportunity/Affirmative Action Employer: Minorities/Female/Disabled/Veteran

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