The Durst Organization

  • Administrative Assistant

    ID
    2019-1366
    Location
    US-NY-New York
    # of Openings
    1
    Category
    Leasing
  • Durst Profile

    For over 100 years, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations.

    Overview

    The Administrative Assistant will provide administrative support services to the Commercial Leasing team. In addition to typing and filing, the position will be responsible for answering phones and responding to correspondence, compiling presentation materials and handling confidential information. The administrative assistant interacts with a diverse group of internal departments and external clients at all levels of the organization.  Independent judgment is required to plan, prioritize, and organize diversified workload to ensure highest value and best services are provided.

    Responsibilities

    • Prioritize, organize, prepare and  distribute internal/external documents accordingly
    • Professional Communications/Corporate Correspondence: Answer calls, take messages, draft correspondence, data entry, and update excel files
    • Assist in the preparation of documents by tracking changes and/or drafting correspondence
    • Provide support for all leasing and real estate related duties
    • Work with Marketing to update listings so that all internal databases, websites, and media accurately reflect the Durst Portfolio
    • Ensure accurate maintenance of files and databases for efficient retrieval of documents and tracking leasing activity.
    • Research, collect and compile information on special topics as requested by management
    • Comply with Company policies and procedures
    • Perform other related duties as required and assigned

     

    Qualifications

    • 4 year accredited college degree or High School diploma
    • 5+ years of administrative experience in a corporate environment
    • High sense of urgency and ability to maintain high standard despite pressing deadlines
    • Highly effective in an ambiguous environment and able to produce maximum results with little direction or guidance
    • Can effectively cope with change and can shift gears comfortably
    • Able to interact effectively with diverse personas
    • Able to work independently and in team settings
    • Able to organize schedules, projects, set priorities and maintain functional  work environment
    • Effective oral and written communication. Writes and speaks in a clear, concise manner, actively listens and seeks clarification as necessary
    • Maintains a Professional Demeanor 
    • Intermediate to Advanced Computer skills including databases, Microsoft Word, Excel, Outlook, and PowerPoint.

    EEOC

    Equal Opportunity/Affirmative Action Employer: Minorities/Female/Disabled/Veteran

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